ALA Oregon’s Information Library
- Constitution & Bylaws
- Department Audit Committee
- IRS 990 Reporting
- Unit Forms
- Member Forms
- Girls State Forms
- Scholarship Forms
- Poppy Forms
Constitution and Bylaws
The success of any nonprofit organization depends on a sound governance structure that relies on efficient governance documents to frame the organization’s fundamental policies for driving its mission. Governing documents must be carefully developed, properly written, and periodically reviewed and updated in order for an organization to accomplish its goals and objectives.
Everything done well, including volunteering and serving the Auxiliary’s mission in communities across the reach of the United States requires written, reasonable parameters for conducting the mission.
Ensuring Sound Governance
Updated documents allow questions about the Auxiliary, its governance, its programs, and eligibility to be answered easily. And that is a benefit to all members. Our constitution, bylaws, and standing rules ensure we are operating according to our agreed-upon rules. We believe that is the best environment in which to accomplish our goals and objectives.
The following is provided as a guideline to help facilitate reviews of your current Constitution, Bylaws and Standing Rules. Please remember that department, district, and unit Constitutions, Bylaws and Standing Rules cannot be in conflict with national governing documents.
Guidelines for Units
- Constitution & Bylaws:
- Are the foundation of the organization
- Contain the most essential provisions relating to the organization, its name, purpose, membership, officers, meetings, governing board, committees, parliamentarian authority and amendments to prescribe structure changes
- Are the law of the organization
- Should be reviewed, but not changed, every year
- Have direct bearing on the rights of members
- Should have a standard form and content
- Define the primary characteristics of the organization
- Prescribe how the organization is structured and functions
- Include all rules that are so important that they cannot be changed without prior notice
- Standing Rules
- Relate to the details of administration for the organization
- May be adopted by a majority vote
- May be amended or rescinded at any regularly scheduled meeting: with prior notification, by a majority vote, unless the bylaws stipulate otherwise, without prior notification by a two-thirds vote
- Parliamentary Authority – The most recent edition of Robert’s Rules of Order, Newly Revised shall govern this organization in all cases that are not in conflict with state statute, the constitution, the bylaws, or any special rules of order adopted by the organization.
- Resolution: An elaborate, formally written motion. A resolution may contain a preamble that lists the reasons for adoption. Each reason is listed in a separate paragraph starting with the word “whereas.” A resolution must have at least one “resolved” clause that specifies the action or position being proposed.
- Amendment: Proposes a change to the Constitution, Bylaws, Special Rules of Order, or Standing Rules. It is also used to modify a motion under consideration.
The purpose of an American Legion Auxiliary Audit Committee is to meet the nonprofit governance expectations of the revolutionary IRS Form 990. The audit committee serves in a risk assessment and risk aversion oversight role for the Auxiliary department and the department’s subsidiary (ies), if any. The Audit Committee is required to operate at arm’s length from the Auxiliary leadership.
It is important to understand what the audit committee is, and as importantly, what it is not. The name “Audit Committee” is a misnomer because it the committee serves as a risk assessment/990 compilation committee, not an auditing (emphasis on the “ing”) committee that audits the books.
The audit committee solicits and engages the independent auditor for the department. The Department Audit Committee chairwoman signs the “Letter of Engagement” – the agreement with the audit firm retained to conduct the external audit or external review. A “Letter of Engagement” between the ALA department and the external audit firm is renewed annually. The audit committee reviews the Audit Firm Letter of Engagement, votes on the acceptance of the Letter of Engagement, reviews the audit, and reviews the IRS Form 990 annual filing. If the governing board has designated the audit committee to approve and oversee the filing of the IRS Form 990 annual report, then the audit committee fulfills that responsibility.
In keeping with the expectations and requirements of the IRS Form 990, the audit/risk aversion committee operates at arm’s length from the ALA. It reviews, evaluates and monitors the organization’s policies, standards, compliance, and potential for risk. It ensures that the ALA, as a corporate entity, has appropriate governance policies and internal and financial reporting controls in place that mitigate the organization’s exposure to financial reporting risks and other corporate-level risks.
Coming Soon Girls State Information
Coming Soon ALA OGS Application
Coming Soon Girls State Unit Packet Summary
Coming Soon Girls State General Information
Coming Soon Girls State Interview Questions – Long Form
Coming Soon Girls State Interview Questions – Short Form
Coming Soon School Cover Letter
Coming Soon Sample School Follow-up Letter
|Coming Soon Sample Press Release Seeking Applicants||Coming Soon Unit Chairman Letter|
Coming Soon Sample Press Release Announcing Delegate
Coming Soon Sample Letter Notifying Delegate – Alternative
|Coming Soon A Typical Day at Girls State||Coming Soon Delegate Alternative payment Form|
Get to Know Us
Scroll down the three information sections below.
President – Helen Hisaw
Vice President – Krisann Owens
Secretary – Deby Levy
Treasurer – Karen Banks
Chaplain – Maggie Lamont
Historian – Louise Carter
Parliamentarian – Ardis Snyder
National Executive Committeewoman – Pam Seelye
Sergeant-at-Arms – Carol Weber
Assistant Sergeant-at-Arms – Geanne Horne
Children and Youth
Education & Scholarship
Girls State Committee
Legislative Coordinator Kirk Harvey
Veterans Affairs and Rehabilitation
Portland VAMC – Rep Vacant
Portland Deputy Ardis Snyder
Portland Rose Court Carol Weber
Roseburg VA-Rep Vacant
Roseburg VA-Deputy Evelyn Welch
Oregon Veterans Home Gift Shop Gen Horne
Lebanon Veterans Home-Liaison Lynette White
Constitution Bylaws Coordinator
Past Presidents Parley
Audit Committee Georgia Delozier, Chair
President – Meya Sandsness
Vice President – Angelina McKinney
Secretary – Tyee Britt
Chaplain – Gianna Niiranen
Historian – Alina Mello
Sergeant-at-Arms – Haliegh Coffey
Assistant Sergeant-at-Arms – Mikayla Peterson
Districts / Units
President- Brenda Sherlock
President, Nancy Wilmes
President, Suzanne Driver
President, Cindy Soria
President, Cindy Lee
Chris Schultz #71
President, Kathi Karnowski
Carl Douglas #74
President, Erin Walters
President, Carolyn Billman
Baird Heaton #152
President, Sharon Jones
Welcome National President Diane Duscheck
Diane Duschek of Markesan, Wisconsin was elected national president of the American Legion Auxiliary (ALA) during the organization’s 97th National Convention held Aug. 18-24 in Reno, Nev. Duscheck will serve the world’s largest women’s patriotic service organization as national president for a one-year term.