ALA Oregon’s Information Library

Business Documents

 

 

 

 

 

Constitution and Bylaws

The success of any nonprofit organization depends on a sound governance structure that relies on efficient governance documents to frame the organization’s fundamental policies for driving its mission. Governing documents must be carefully developed, properly written, and periodically reviewed and updated in order for an organization to accomplish its goals and objectives.

Everything done well, including volunteering and serving the Auxiliary’s mission in communities across the reach of the United States requires written, reasonable parameters for conducting the mission.

Ensuring Sound Governance

Updated documents allow questions about the Auxiliary, its governance, its programs, and eligibility to be answered easily. And that is a benefit to all members. Our constitution, bylaws, and standing rules ensure we are operating according to our agreed-upon rules. We believe that is the best environment in which to accomplish our goals and objectives.

The following is provided as a guideline to help facilitate reviews of your current Constitution, Bylaws and Standing Rules. Please remember that department, district, and unit Constitutions, Bylaws and Standing Rules cannot be in conflict with national governing documents.

Guidelines for Units

  1. Constitution & Bylaws:
    1. Are the foundation of the organization
    2. Contain the most essential provisions relating to the organization, its name, purpose, membership, officers, meetings, governing board, committees, parliamentarian authority and amendments to prescribe structure changes
    3. Are the law of the organization
    4. Should be reviewed, but not changed, every year
    5. Have direct bearing on the rights of members
    6. Should have a standard form and content
    7. Define the primary characteristics of the organization
    8. Prescribe how the organization is structured and functions
    9. Include all rules that are so important that they cannot be changed without prior notice
  2. Standing Rules
    1. Relate to the details of administration for the organization
    2. May be adopted by a majority vote
    3. May be amended or rescinded at any regularly scheduled meeting: with prior notification, by a majority vote, unless the bylaws stipulate otherwise, without prior notification by a two-thirds vote
  3. Parliamentary Authority – The most recent edition of Robert’s Rules of Order, Newly Revised shall govern this organization in all cases that are not in conflict with state statute, the constitution, the bylaws, or any special rules of order adopted by the organization.
  4. Definitions
    1. Resolution: An elaborate, formally written motion. A resolution may contain a preamble that lists the reasons for adoption. Each reason is listed in a separate paragraph starting with the word “whereas.” A resolution must have at least one “resolved” clause that specifies the action or position being proposed.
    2. Amendment: Proposes a change to the Constitution, Bylaws, Special Rules of Order, or Standing Rules. It is also used to modify a motion under consideration.

 

 

 

The purpose of an American Legion Auxiliary Audit Committee is to meet the nonprofit governance expectations of the revolutionary IRS Form 990. The audit committee serves in a risk assessment and risk aversion oversight role for the Auxiliary department and the department’s subsidiary (ies), if any. The Audit Committee is required to operate at arm’s length from the Auxiliary leadership.

It is important to understand what the audit committee is, and as importantly, what it is not. The name “Audit Committee” is a misnomer because it the committee serves as a risk assessment/990 compilation committee, not an auditing (emphasis on the “ing”) committee that audits the books.

The audit committee solicits and engages the independent auditor for the department. The Department Audit Committee chairwoman signs the “Letter of Engagement” – the agreement with the audit firm retained to conduct the external audit or external review. A “Letter of Engagement” between the ALA department and the external audit firm is renewed annually. The audit committee reviews the Audit Firm Letter of Engagement, votes on the acceptance of the Letter of Engagement, reviews the audit, and reviews the IRS Form 990 annual filing. If the governing board has designated the audit committee to approve and oversee the filing of the IRS Form 990 annual report, then the audit committee fulfills that responsibility.

In keeping with the expectations and requirements of the IRS Form 990, the audit/risk aversion committee operates at arm’s length from the ALA. It reviews, evaluates and monitors the organization’s policies, standards, compliance, and potential for risk. It ensures that the ALA, as a corporate entity, has appropriate governance policies and internal and financial reporting controls in place that mitigate the organization’s exposure to financial reporting risks and other corporate-level risks.

 

 

 

 

Coming Soon Girls State Information 

Coming Soon ALA OGS Application

Coming Soon Girls State Unit Packet Summary

Girls State Brochure

Coming Soon Girls State General Information

Coming Soon Girls State Interview Questions – Long Form

Coming Soon Girls State Interview Questions – Short Form

ALA Girls State Promo Poster11x17

Coming Soon School Cover Letter

Coming Soon Sample School Follow-up Letter

Coming Soon Sample Press Release Seeking Applicants Coming Soon Unit Chairman Letter

Coming Soon Sample Press Release Announcing Delegate

Coming Soon Sample Letter Notifying Delegate – Alternative

 Coming Soon A Typical Day at Girls State Coming Soon Delegate Alternative payment Form

 

 

 

 

Get to Know Us

Scroll down the three information sections below.

 

 

 

President – Helen Hisaw

Vice President – Krisann Owens

Secretary – Deby Levy

Treasurer – Karen Banks

Chaplain – Maggie Lamont

Historian – Louise Carter

Parliamentarian – Ardis Snyder

National Executive Committeewoman – Pam Seelye

 

Sergeant-at-Arms – Carol Weber

Assistant Sergeant-at-Arms –  Geanne Horne

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Mission Outreach

Americanism
Donna Hartwell

Children and Youth
Cheryl Park

Community Service
Karol Satterfield

Education & Scholarship
Carole Kaufman

Girls State Committee
Erin Walters, Chair
Brenda Sherlock
Margaret Kincaid                     Cheryl Park

Junior Activities
Cheryl Park

Legislative Coordinator         Kirk Harvey

National Security
Vacant

Poppy
Vacant

Veterans Affairs and Rehabilitation
Brooks Ann Lange, Chair         Linda Liebenow                 

Portland VAMC – Rep           Vacant

Portland Deputy                      Ardis Snyder 

Portland Rose Court             Carol Weber

Roseburg VA-Rep                Vacant          

Roseburg VA-Deputy           Evelyn Welch      

SORCC-Rep                                 Vacant     

SORCC-Deputy                         Vacant                                            

Oregon Veterans Home Gift Shop                                     Gen Horne

Lebanon Veterans Home-Liaison                                Lynette White

 

 

Mission Support

Constitution Bylaws Coordinator
Kirk Harvey

Membership
Krisann Owens

Past Presidents Parley
Vacant

Public Relations
Yvonne Drury 

Administrative

Administrative Committee     
Linda Boone                             Deby Levy
Krisann Owens

Audit Committee                Georgia Delozier, Chair                  

Finance Committee
Karen Banks, Chair                   Linda Boone
Linda Schmidt

Convention                           Vacant

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

President – Meya Sandsness

Vice President – Angelina McKinney

Secretary – Tyee Britt

Chaplain – Gianna Niiranen

Historian – Alina Mello

Sergeant-at-Arms – Haliegh Coffey

Assistant Sergeant-at-Arms – Mikayla Peterson

Districts / Units

 

 

District 1

President- Brenda Sherlock

Aloha #104
Argonne #56
Banks #90
Cannon Beach #168
Clatsop #12
Hillsboro #6
Louis Larsen #68
Seaside #99
Tigard #158
Washington # 2

 

District 2

President, Nancy Wilmes

Aurora #110
Canby #122
Capital #9 Salem
Carl B.Fenton #20
Carlton Memorial #173
McMinnville #21
Mill City-Gates #159
Mt Angel #89
Salem #136
Sheridan #75

 

District 3

President, Suzanne Driver

Albany #10
Calvin Funk #32
Cascade #64
Corvallis #11
Eugene #3
Francis M Yost #59
Newport #116
N.Eug./Santa Clara #83
Santiam #51
Timber City #133
T Moothart #184

District 4

President, Cindy Soria

Glenn Morrison#70
Grants Pass #28
Klamath #8
Medford #15
Rogue River #69

 

District 5

President, Cindy Lee

Chris Schultz #71
Crook County #29
Eugene Greene #48
Frank Burns #25
Hood River #22
Jefferson Co Vet #125
LaPine #45
Mosier #55
Ray Johnson #44
Stevens-Chute #4
The Dalles #19
Wamic #135

 

District 6

President, Kathi Karnowski

Athena #130
Baker #41
Geo St. Dennis #140
Heppner #87
Hermiston #37
Ione #95
LaGrande #43
Milton-Freewater #24

District 7

President, Vacant

Carl Douglas #74
F & J Ravin #134
West Hills #66

 

District 8

President, Erin Walters

Milwaukie #180
Oregon Trail #150
Portland #1

 

District 9

President, Carolyn Billman

Baird Heaton #152
Bay Area #34
Brookings Harbor #195
Fallin #123
Reedsport #62

 

District 10

President, Sharon Jones

Alex/Harper#115
Ellis Tracy #77
Harney County #63
Ontario #67
Prairie #106
Vale #96

 

 

 

 

 

2015/2016 2016/2017 2017/2018 2018/2019

DISTRICT TOTALS

     District #1     

     District #2

     District #3

     District #4

     District #5

    District #6

     District #7

     District #8

     District #9

     District #10


District President’s
Objective